Administrative Assistant/Submissions Coordinator/ Reception

Description

Pharmaceutical Advertising Advisory Board
Conseil consultatif de publicité pharmaceutique

203-1305 Pickering Parkway, Pickering, Ontario L1V 3P2

JOB DESCRIPTION February 2024

Job Title: Administration Assistant/Submissions Coordinator/Reception

Reports to: Manager, Finance and Administration

Job Purpose: To support the PAAB’s preclearance function by ensuring that advertising packages submitted for PAAB review and all related client queries are complete and meet the PAAB’s submission standards.

Responsibilities, Accountabilities and Content:

1. Screen and process advertising packages submitted for PAAB review to ensure that they are complete and meet the PAAB’s submission standards
2. Help clients understand which corrections are needed in their submission packages in order to meet the PAAB’s submission standards
3. Coordinate and maintain submission files
4. Coordinate and maintain eFiles/submission database
5. Answer client questions about submission status
6. Receive and pass non-submission communications as required
7. Answer/distribute phone calls and emails
8. Perform duties requested by the Management staff as required

9. French is an asset

Decision Making Authority:

1. Contact clients about incomplete submissions
2. Prepare recommendations for maintaining or modifying filing system, eFiles and database.

Telephone: (905) 509-2275 Website: www.paab.ca

Job Types: Full-time, Permanent

Salary: $51,616.00-$69,833.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Work from home

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: Remote